■ Resources

What is manual document search costing you?

Enter your own numbers below. This calculator runs your arithmetic. It does not use a vendor benchmark or a claimed industry statistic.

■ Step 1: Your current process

Time your team spends searching documents

People who regularly search or verify information in documents

RA/QA, engineering, compliance, or similar

Hours per week, per person, spent searching or re-verifying

Finding the right document, confirming the current version, cross-referencing

Fully-loaded hourly cost per person ($)

Includes salary, benefits, and overhead, not just base pay

Estimated pilot investment

Fixed-scope 90-day pilot range

Add rework or audit-finding costs (optional)

Rework events or audit findings per year

Average cost per event ($)

Your own estimate for staff time, delay, or remediation cost

If every answer were instant, cited, and already verified, how much of that search time do you believe would disappear?

This is your assumption, not a claim we make. Adjust it to whatever you find credible.

Time reduction assumption 30%

10% 60%

■ Step 2: What that adds up to

Your numbers, calculated

Current annual cost of manual document search

$182,400

Hours reclaimed per year

748 hrs

Estimated annual savings

$54,720

Payback period on the pilot

8.8 months

Net value over 3 years

$124,160

This is a directional estimate built entirely from the numbers you entered above and the improvement assumption you set. It is not a guarantee, and it does not draw on a client case study. We do not have one to publish yet. It is meant to help you scope the size of the problem before a conversation, not replace one.

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